Privacy Policy

The present notice concerns the processing of data carried out through the Digicommons.org website (a collaboration between the Department of Social Anthropology of Panteion University and the National Centre for Scientific Research “NCSR Demokritos”), accessible at https://digicommons.org (hereinafter the “Website”). It is addressed to its visitors, who are considered “data subjects,” as described below.

KeyDefinitions

For your better understanding, we use the following terms, which have the respective meanings indicated below:

1. a) “Personal Data”: Information that identifies or can lead to the identification of a natural person (such as full name, postal and email address, contact details, etc.), hereinafter referred to as the “data subject.”
2. b) “Processing”: The collection of Personal Data as well as any other operation performed on them, such as recording, organisation, storage, alteration, retrieval, transmission, erasure, etc.
3. c) “Controller”: The natural or legal person, public authority, or other body which—individually or jointly with others—determines the purposes and means of Processing and is accountable to the data subjects.
4. d) “Log Files” (Data logs): Electronic records of Website activity stored on our server.
5. e) “Cookies”: Small data files in text format used by the Website and installed on the electronic device you use to access the internet (personal computer, mobile phone, tablet, etc.).

Controller

The Controller for the data processed through the Website is the National Centre for Scientific Research “NCSR Demokritos”, with which you may communicate at the following address:

Patriarchou Grigoriou E’ & Neapoleos 27, 15341 Agia Paraskevi,
email: support@egov.demokritos.gr (DPO email: dpo@demokritos.gr).

Data You Provide (Get in Touch)

If you wish to contact us, the personal details you enter in the “Contact” section (name, email, and message content) are additionally collected, as they are required for communication. The collection and processing of these data is based on your consent, as further described in the relevant information notice posted on the corresponding section of the Website.

If you wish to submit a participation proposal for the conference “Digital Commons: Infrastructures, Design, and the Ethics of Autonomy”, you will be redirected to a Google environment (Google Form) where you will be asked to provide the following:

– Full name
– Email
– Information about your work
– Abstract of your proposed contribution
– Short bio
– Job Title / Role
– Collaboration with the Institution
– Country
– Panel proposal and justification
– Contact details for the proposed panel participants

The purpose of collecting these data is to evaluate your submitted proposal, which may concern either an individual paper/contribution or a thematic panel, and subsequently to communicate with you for the efficient organisation of the conference.

The data of the persons you propose as panel participants are requested so we may contact them and obtain their consent after first informing them appropriately.

The collection and processing of the above data for these purposes is based on your consent, as described in the relevant information notice posted on the corresponding section of the Website.
Consent may be freely withdrawn at any time by submitting a relevant request to [postal address, email, telephone], without affecting the lawfulness of processing already carried out.

Your data collected solely for our communication with you and our response to your queries will be retained by NCSR Demokritos for two (2) years.
Data collected for evaluating your proposal for participation in the event will be retained for five (5) years, for documentation purposes concerning the evaluation and the event, and will also remain available to the event co-organizers, unless you withdraw your consent earlier.

Recipients of Personal Data

Processing of the data collected during your visit to the Digicommons.org Website is limited to the Website administrator (NCSR Demokritos).
The data you enter for communication purposes and/or for submitting a proposal to the organising committee are accessible to the committee for the above purposes.

However, for the organisation of the event, personal data necessary for registering and informing you are transferred to Google, which act as processors on behalf of NCSR Demokritos and ensure that the data remain adequately protected and are not used for purposes other than the intended one.

The personal data you provide also remain available to the event co-organizers.

Links to Third-Party Websites & Social Media

The Website may include links to other websites and social media platforms, which are operated by other Controllers and which may process your data. We bear no responsibility for such processing.

Your Rights and How to Exercise Them

You may contact us at any time at:
Patriarchou Grigoriou E’ & Neapoleos 27, 15341 Agia Paraskevi,
email: dpo@demokritos.grto find out whether we process your personal data for the above purposes concerning Website operation and event organisation.
If so, you may exercise your rights of access, rectification, erasure, restriction of processing, and objection, as provided under the General Data Protection Regulation (GDPR) and Law 4624/2019.

If you believe that your Personal Data are in any way infringed, you may submit a complaint to the Hellenic Data Protection Authority (www.dpa.gr, 1–3 Kifisias Ave., 11523 Ambelokipi, tel.: 2106475600).

Revisions

In the event of changes to the operation of the Website that affect Processing, NCSR Demokritos will modify this Notice accordingly and post it on the Website, so that you may be informed and effectively exercise your rights.